Constitution, Working Rules and Strategic Plan

Our Guiding Documents

NZALT / Constitution, Working Rules and Strategic Plan

The NZALT Constitution, Working Rules and Strategic Plan are the working standards established by the organisation and by which we, the Executive, conduct the business of the organisation.

The current Constitution, Working Rules and Strategic Plan can be found below:

I      NAME

  • The name of the organisation shall be the NEW ZEALAND ASSOCIATION OF LANGUAGE TEACHERS (NZALT) INCORPORATED. Here the term ‘language’ refers to languages other than English.
  • NZALT shall be registered as a non-profit organisation with charitable status under the Incorporated Societies Act 1908.

II     AIMS

The aims and objects of the Association shall be:

  • to promote the learning and teaching in New Zealand of languages other than English;
  • to represent the interests of New Zealand teachers of international and classical languages to Government, and at national and international gatherings and conferences;
  • to lend support to the activities of all language teacher associations and language teachers in New Zealand, both nationally and regionally, including teachers of international and classical languages, M?ori, English to Speakers of Other Languages and Community Languages.

III    FUNCTIONS

Shall include the following:

  • acting as a forum where all language teachers can share ideas and experiences relating to the study and teaching of languages;
  • speaking authoritatively on behalf of members on matters of concern;
  • acting as a pressure group, and making appropriate representations, on matters of concern to language teachers;
  • encouraging research into language teaching and learning in New Zealand;
  • publishing a Journal and Newsletter;
  • promoting greater interaction in language teaching between Primary, Secondary and Tertiary sectors;
  • encouraging and, where possible, facilitating travel abroad by language teachers;
  • encouraging exchange visits by teachers and students of languages to other countries;
  • other activities as appropriate to further the aims of the Association.

IV    MEMBERSHIP

  • Membership in the Association shall be open to any persons who subscribe to the aims of the Association and pay their annual subscription.
  • The following categories of membership and/or subscribers shall apply:
  • Individual membership:
  • Full rate membership applicable to all full-time teachers
  • Reduced rate membership: available to students of Colleges of Education and other Tertiary Institution, and part-time, retired or unemployed teachers.
  • The NZALT may award a Life Membership of the Association to any member or past member who is considered to have made an especially valuable contribution to the work of NZALT. Procedures for nomination and election of Life Members are set out in the Working Rules of the Association.
  • New Zealand Language Teacher journal subscriptions, applicable to institutions and libraries in New Zealand and overseas.
  • School membership: Applicable to schools wishing to subscribe four or more teachers. The rate for a school membership shall be four (4) times the individual rate applicable for the school.
  • Membership rights and entitlements shall be defined in the Working Rules.

V     STRUCTURE

  • National organisation: All members shall belong to the National organisation.
  • Regional: For administrative purposes the country shall be divided into six Regions, as defined in the Working Rules. Each Region may contain more than one local Association, which may or may not be branches of NZALT, but shall have only one Regional Officer, who may be assisted by sub-regional officers.
  • The Regional Officer shall be a full member of the National Executive. The task of the Regional Officer shall be to liaise between language groups, individual members, Universities and Colleges in the Region and the National Executive, as detailed in the Working Rules of the Association. Regional Officers shall be elected within their own Region, by ballot should there be more than one nomination, the National Executive to conduct such election annually and the results to be confirmed by the Annual General Meeting of the Association.
  • Provision is made in the Working Rules for local and national Specific Language Associations to affiliate with NZALT.

VI    BIENNIAL CONFERENCE AND GENERAL MEETING

  • The Association shall hold a Conference every two years, which shall normally be rotated around three areas (North, comprising Auckland and Waikato Regions; Central, comprising Massey and Victoria Regions; and South, comprising Canterbury and Otago/Southland Regions) consecutively. The National Executive will appoint a Conference Convenor who shall be responsible for providing a programme of wide professional interest for members.
  • Annual General Meeting: During the year of the Biennial Conference, the Conference shall include the Annual General Meeting. In alternate years the Annual General Meeting shall be held at a place appointed by members of the National Executive and communicated to members at least six months before the meeting. The Annual General Meeting shall be open to all members of the Association.
    The Annual General Meeting shall:

    • be held no later than 30 September in any year;
    • receive the Annual Report of the President;
    • receive the Financial Report from the Hon. Treasurer;
    • vote on constitutional amendments;
    • receive the results of the election of executive officers;
    • set any special rates subscriptions for the ensuing year;
    • vote on the award of Life Memberships recommended by the National Executive;
    • vote on remits submitted as in Article VI.C. below.
  • Remits: Remits to the Annual General Meeting may be forwarded to the Executive by any member or group of members. Remits must be received by the Secretary at least six weeks before the Annual General Meeting and shall be published at least one calendar month before the Annual General Meeting. Such remits must be seconded by a member and contain an explanatory statement.
  • Procedure at General and Special meetings:
    • All questions at general and special meetings shall be decided by vote according to the majority of those present and voting. In the case of an equality of votes the question shall be decided by the casting vote of the chairperson. In every poll or secret ballot, every member shall be entitled to one vote.
    • Any meeting may move into committee when a motion to move into committee is supported by a majority of those present and voting.
    • The quorum at special and general meetings shall be 20 members.
    • If fewer than 20% of the membership are present at the Annual General Meeting, there shall be a referendum of members on items deemed significant by the National Executive.

VII   EXECUTIVE AND ELECTIONS

  • Composition: The National Executive shall consist of:
    • The President;
    • The Vice-President;
    • The Hon. Secretary;
    • The Hon. Treasurer;
    • Six Regional Officers.

    The Vice-President shall in the first year of the new President's office be the retiring President and in the following year an elected person who may or may not be the President the year following that. The new President must have had at least one year's experience on the Executive Committee within the previous five years.

    The duties and powers of the National Executive are set out in the Working Rules of the Association. The initial terms of office of the members of the National Executive shall be as follows:

  • President: two years;
  • Vice-President: one year;
  • Hon. Secretary: three years;
  • Hon. Treasurer: three years;
  • Regional Officers: one year.

Thereafter, all officers may be eligible to be re-elected for further one-year terms.

  • Other positions: During the Annual General Meeting or later the Executive may appoint from either the General Membership or the Executive such officers as will assist the aims and functions of the Association.The term of office of such office-bearers is set out in the Working Rules of the Association.
  • Co-option: The National Executive shall have the power to fill any casual vacancy on the Executive, which may arise. Such co-opted committee members shall hold office until the next Annual General Meeting, and shall have full voting rights.
  • Elections: Nominations for membership of the Executive shall be submitted in writing to the Hon. Secretary at least six weeks before the Annual General Meeting and shall include the names of the proposer and seconder and a statement in support of the nominee. Nominations shall be published at least one calendar month before the Annual General Meeting. Where there is more than one nomination a ballot of members shall be conducted by scrutineers appointed by the National Executive in time for the results of such elections to be submitted to the Annual General Meeting. Voting for Regional Officers shall be conducted as specified in V.B. above.
  • Common Seal: The Common Seal shall be held in custody of the Hon. Secretary and may not be appended to any documents except in the presence of the Secretary and one other Executive Officer, following an authorising resolution passed by the Executive Committee.

VIII  FINANCE

  • Subscriptions: The normal subscription rate for each year shall be set at the nearest dollar to 0.2% of Step 2 of the Base Scale of the Secondary Collective agreement as at 1 February of the year in which subscriptions are due. Special rates shall be set as required at each Annual General Meeting. Such subscriptions shall be used to defray administration and publication expenses. The financial year for the Association shall be 1 February to 31 January. The due date for subscriptions shall not be later than 31 March of any financial year.
  • Regional Associations, which consist entirely of members of NZALT, shall be known as Branches of NZALT. A Branch Association will have its administrative expenses funded by the Association. Conditions for such funding are contained in the Working Rules of the Association (see Working rules III Administration B).
  • Income and Property: Income and property of the Association however derived shall be applied solely towards the aims of the Association as stated in Article II of this Constitution.
  • Records of the Association: The Hon. Treasurer shall have the responsibility of keeping a true and accurate record of all financial transactions within and on behalf of the Association, of receiving money, writing receipts, opening and operating bank accounts, making payments and preparing annual accounts for auditing.
  • Authorisation: Cheques drawn on the Association and other financial documents shall bear the signature of the Hon. Treasurer and one other National Executive member. Payments made online shall require the authorisation of the Hon. Treasurer and one other National Executive member.
  • Investment: The Hon. Treasurer shall have the power to invest surplus funds of the Association on the authority of the National Executive.
  • Borrowing Money: It shall be a further power of the Association to borrow money with or without security upon leasehold or freehold or howsoever the National Executive shall determine.
  • Upon registration, new members shall receive from the Hon. Treasurer an acknowledgement of their registration, together with the name and address of their Regional Officer and links to a copy of the Constitution and Working Rules of the Association on the NZALT website.
  • Application of Profits:
    • Any income, benefit, or advantage shall be applied to the aims of the Association.
    • No members of the Association or any person associated with a member shall participate in or materially influence any decision made by the Association in respect of payment to or on behalf of that member or associated person of any income, benefit, or advantage whatsoever.
    • Any such income shall be fair and reasonable and relative to that which would be paid in arms length transaction (being open to the market value).
    • The provisions and effect of this clause shall not be removed from this document and shall be included and implied in any document replacing this document.

IX    EXPULSION OF MEMBERS

If the National Executive shall be satisfied and resolve that the continued membership of any member is not in the best interest of the Association or its objects, notice shall be sent to the member stating the reasons why the continuance of his/her membership has been raised, and inviting him/her to submit any information or comment which s/he considers should be taken into account, and if within seven days of notice no reply is deemed satisfactory, the member shall be notified by registered mail of the time and place and not less than two weeks ahead at which the Executive will meet to consider the matter and at which s/he can appear or be represented or to which s/he can forward such submission as s/he may desire.If the decision of the Executive is to expel the member, the minutes shall state the reasons, and the tenor of any submission that may have been made by or on behalf of the member, and if the decision of the Executive was not unanimous the number of votes recorded for and against the motion. The member shall be notified of the decision by registered mail within seven days. A member expelled pursuant to this rule shall, if s/he shall have paid his/her membership fee for the current year, be entitled to a refund of the proportionate part thereof in respect of the balance of the year then expired. A member expelled pursuant to this rule shall have the right of appeal against such expulsion to a general meeting or a special general meeting, whichever shall be the first general meeting held after the member has given notice of his/her appeal. The decision of the general meeting on the matter shall be final.

X     CHANGES TO THE CONSTITUTION AND WORKING RULES

  • For changes to the Constitution a two-thirds majority vote at the Annual General Meeting shall be required, provided no change shall be permitted which affects the winding up or pecuniary profits rules. Notice of such changes shall be submitted to the Hon. Secretary at least six weeks before the Annual General Meeting and published at least one calendar month before the Annual General Meeting.
  • For changes to the Working Rules a majority vote of the full Executive shall be required. Such changes must remain within the aims and rules of the Constitution.
  • No addition to or alteration of the aims /objectives (clause II AIMS), payments to members (clause VIII FINANCE I. Application of Profits) or the winding-up clause (XI) shall be approved without the approval of Inland Revenue. The provisions and effect of this clause shall not be removed from this document and shall be included and implied into any document replacing this document.

XI    WINDING UP

  • The Association may be wound up voluntarily if, at a general meeting, its financial members pass by a simple majority of those present and voting a resolution to do so. This resolution must be confirmed by such a majority at a subsequent general meeting, which has been called for that purpose and is held not earlier than 30 days after the original resolution was passed. The voluntary winding up of the Association shall be subject to the rules of the Incorporated Societies Act 1908 and any regulations made under the authority thereof.
  • In the event of the Association being wound up the surplus assets, after payment of the Association's liabilities and the expenses of the winding up, shall be handed to a non-profit organisation (or organisations) which includes among itsmain objectives similar objectives to this Association. In no event shall the surplus assets of the Association be divided among the members thereof, or shall the members of the Association have any beneficial interest therein.
Resolved on the 12th day of May 1974, at Wellington, with amendments passed at Annual Meetings held in 1976, 1977, 1978, 1979, 1981, 1982, 1983, 1987, 1988, 1990, 1993, 1994, 1997, 2000, 2008, 2009 and 2013.

I     INTRODUCTION

  • The Working Rules are to be read in conjunction with the NZALT Constitution, to which they are subordinate and in conjunction with the portfolio designations on the NZALT website.
  • The Working Rules can be amended by the full Executive by majority vote. No amendments may be made which are in conflict with the Constitution.
  • The Constitution and Working Rules of the Association, and all amendments, as shall be passed from time to time, will be posted on the NZALT website and alerted to in regional newsletters.
  • The members of NZALT are bound as individuals by the rules of the Association and by the rules of the Incorporated Societies Act in matters relating to NZALT. Branch Associations are likewise bound.

II     MEMBERSHIP

  • There are three categories of membership (refer to Constitution, IV Membership).
  • All Category 1 members shall receive copies of publications of the Association as published each year.
  • All Category 1 members of the Association shall have the right to stand for office and to vote in elections, according to the rules of these elections, which are:
  • At general and special meetings the votes shall be counted of those present and qualified to vote as current members.
  • Where a postal or electronic vote is required, the returned votes shall be counted of members qualified to vote as current members.
  • All Category 1 members shall be entitled to such discounts and privileges as shall be negotiated and established by the Executive.
  • All Category 1 members shall have an automatic right to attend activities arranged by the Association and to make use of the facilities and services it may offer.
  • Category 1 members are entitled to attend meetings of the full Executive. They shall not address the meeting unless invited to do so, and may not vote at such meetings.
  • Category 2 members do not have voting rights, or other rights and entitlements accorded other members.
  • Category 3 members are entitled to the provisions outlined in clauses II C and II F above. The school shall receive four copies of publications of the Association published each year and four members at any time shall be entitled to the provisions described in clauses II D and II E above.
  • In the case of Professional Development Awards all Category 3 members shall be entitled to apply.
  • Members are required to abide by the rules of the Association, and to pay their subscription by the due date. Members who have not paid by the due date shall cease to be financial members, and shall not be entitled to vote in any election or at any meeting, nor receive any publications, until their subscription has been paid.
  • Members are not liable in any respect of any contract, debt, or other obligation made or incurred by the Association, unless the Incorporated Societies Act provides otherwise.
  • The Treasurer or nominated Executive member shall keep a register of members, containing details as required by the Incorporated Societies Act, namely:
  • Members are asked to inform the Treasurer or Webmaster promptly if they change any information in clause II L(1) above.
  • The NZALT membership list is to be treated as confidential, and must not be released to outside interests, except at the discretion of the Executive, who shall exercise all due caution.
  • Nomination and election of Life MembersThe NZALT may award a Life Membership of the Association to any member or past member who is considered to have made an especially valuable contribution to the work of NZALT and who satisfies one of the following criteria:
    • They are a retired member of NZALT who was a founding member.
    • They are a member who has served for at least fifteen years.
    • They are a member who has given outstanding service to the Association.

Any three members of the Association may nominate a member or past member for consideration for a Life Membership, that is, there must be one nominator and two seconders. Details of the reasons for nomination, which should be attached to the official nomination form, should be received by the Secretary before the first Executive meeting of a calendar year. The nomination will be considered by a sub-committee, consisting of three past members of Executive and the President, who will make recommendations to the full Executive.

If the Executive approves the award of Life Membership to the person nominated, it shall recommend such an award at the next Annual General Meeting. The Life Membership shall be ratified by a majority vote of members attending the Annual Business Meeting but shall not exceed 15 in number at any given time.

III     STRUCTURE

Regional Organisation

The names of the six regions are:
  • Auckland, comprising Northland, Auckland and Coromandel
  • Waikato, comprising Waikato, King Country, Bay of Plenty and Poverty Bay
  • Massey, comprising Taranaki, Hawkes Bay, Manawatu, Wanganui
  • Victoria, comprising Wellington and Wairarapa
  • Canterbury, comprising Canterbury, West Coast, Nelson and Marlborough
  • Otago/Southland 
While the National Executive works to promote the interests of language teachers and language teaching as a whole on a national and international level, it is at regional level that the classroom teacher and lecturer can receive the companionship, support and information that NZALT considers to be one of its most vital functions. (See IIIA of the Constitution)

The role of the Regional Associations is therefore to organise or take part in meetings, seminars, training sessions, exhibitions, festivities and any other gatherings to further the aims of the Association and to be of support to individual teachers who request information, guidance and encouragement.

They are urged to encourage new membership, and to ensure that in widely-spread regions teachers do not feel isolated. They are also encouraged to maintain close liaison with their Regional Officer and therefore with Executive, so that any NZALT business can be dealt with the the most effective way possible.

Regional associations are also encouraged to establish and maintain links between teachers of Primary, Secondary and Tertiary sectors (See IIIF of the Constitution).
Regional Officers
For procedures regarding the election of Regional Officers, see Constitution VB.
A regional officer will:
  • take the role of liaison officer between NZALT and
    • affiliated Language Teacher associations;
    • other Language Teacher associations when invited to do so by them.
  • pass information between the associations and the Executive.
  • promote membership of the Association.
  • actively seek material for The New Zealand Language Teacher and the magazine (Polyglot) and pass it on to the appropriate editor, including collecting items from the Regional media.
  • draw the Public Relations Group's attention to items in the media or elsewhere which may require action, bearing in mind that any member can respond to items in the media, except in matters of policy, which shall be the sole province of the Public Relations Group.
  • maintain close contact with the Executive, responding as soon as practicable to requests for information or action. (See VIG)
  • attend full Executive, General and Special meetings whenever possible
  • actively support the work of the Executive within the national context
  • provide a report of regional activities for Executive meetings, the magazine Polyglot and The New Zealand Language Teacher.
  • lead a portfolio area as agreed to by the National Executive.
It is desirable that a Regional Officer have a position as a liaison officer on the Executive Committee of the Branch Association in his/her region.

Relationship of NZALT with Specific Language Associations

NZALT considers that the Specific Language Associations have a special role to support their members in their particular field.
It will make every effort to work closely with them for the enrichment of language teaching in New Zealand, by exchanging news and views, and by keeping them informed of activities on a reciprocal basis, with the right to reprint specific language articles in NZALT publications.
It will allow the New Zealand Language Teacher and the Polyglot to be used by Specific Language Associations to advertise events and make other announcements to NZALT members.

EXPENSES

Executive Travel

  • Executive members will book the cheapest flights available to travel to Executive meetings. Flight costs will be reimbursed by the Treasurer.
  • Travel within an Executive member's city to the airport to attend Executive meetings will be reimbursed at the cheaper of
    • shuttle to and from the airport;
    • car at 40 cents per kilometre and (where
      required) parking fee at the airport.
  • Reimbursement of other necessary travel costs will be at the rate of 40 cents per kilometre (return trip to venue).
  • When claiming mileage, the amount claimed should be based on the door-to-door calculation of kilometres available through Google maps, reported as a return trip.
  • Executive members are expected to share transport from the airport to an Executive meeting whenever possible.
  • For all reimbursements, GST receipts must be provided.
  • Funds will be made available for the President and/or Vice-President to represent NZALT at an international conference. Funds will be granted to one person annually, or to two biennially.
  • Should the President be invited to attend further international events the Executive will consider offering financial support depending on the availability of funds. At such an event it is expected that the President will make every effort to raise the profile of the New Zealand Association by, for example, chairing a conference session, taking part in a panel discussion.

Accommodation

  • Accommodation for Executive meetings will be paid for the night(s) between the meetings.
  • President and/or Secretary may have accommodation before the first day of the meeting as necessary.

Meal Allowance

An allowance of $85 per Executive member will be paid, to assist with meal costs for attendance at Executive meetings.

Conference

  • Executive travel will be paid to and from Conference, as under Travel above, because of the Executive meetings before and after Conference.
  • Current Executive members attending Conference will pay appropriate registration and may be reimbursed by NZALT upon application. Executive members will pay for their own Conference Dinner.
  • Accommodation expenses will not be paid for Conference. However, if an Executive member is obliged to stay an extra night either side of Conference in order to attend an Executive meeting, accommodation expenses will be paid as above.
  • The Conference Convenor will be invited to attend one day of the March Executive meeting preceding Conference. Travel costs will be covered by Executive. The Conference Convenor will book the cheapest flight available. Flight costs will be reimbursed by the Treasurer ; GST receipts must be provided.
  • The Conference Convenor will be invited to apply for funding to attend the Australian Federation of Modern Language Teachers Association (AFMLTA) Conference in the preceding year. The Executive will consider offering financial support depending on the availability of funds. At such an event it is expected that the Convenor will make every effort to raise the profile of the New Zealand Association.

Administration

  • All Executive officers shall be entitled to claim expenses for work related to NZALT.
  • The principal officers of the Association (President, Vice-President, Secretary and Treasurer) have approval to claim actual and reasonable expenses related to necessary work undertaken as part of public relations, planning and policy.
  • For other officers, prior approval is required for any expense claims resulting from the work undertaken for NZALT.
  • GST receipts must be provided to the Treasurer for expenses in administration (eg postage, tolls) to be reimbursed.
  • Regional Officers working with a Regional Branch Committee should claim their expenses from the money allocated to that Branch at the beginning of the financial year. The amount allocated is $5 per paid member for the previous financial year.
  • Expense Claims All non-Executive officers, permanent or temporary, shall be entitled to claim expenses for work related to NZALT which they have been requested to do by Executive. Prior approval is required for any expense claims resulting from the work undertaken for NZALT. GST receipts must be provided for all claims.
  • The Treasurer reserves the right not to grant a reimbursement, in whole or in part, particularly when prior approval has not been sought or granted.

IV    BIENNIAL CONFERENCE AND BUSINESS MEETING

See the Constitution (section VI) for rules on the holding of the Annual Conference, appointment of Convenor, remits, the Annual General Meeting and procedure at meetings.
  • Conference is organised under the name of NZALT, but run by a regional branch. Reference should be made to this in Conference material.
  • The region hosting Conference shall be decided two years in advance.
  • At a suitable time, funding shall be made available from NZALT's Conference, to enable preparations to commence.
  • The Conference is to be budgeted to produce a profit for the Association. The Association will cover an unexpected loss.
  • The NZALT Executive member for the region in which the Biennial Conference is to be held will hold the Conference portfolio in the two years leading up to the Conference.
  • The appointment of the Conference convenor and Conference committee is the responsibility of the Executive.
  • A budget for Conference is to be presented at the July Executive meeting in the year preceding the conference for approval by the Executive.
  • The Conference convenor and committee will decide on the amount and number of honoraria to be paid to committee members.
  • The Conference committee must keep the Executive informed on the organisation of the Conference, and seek their advice on key matters such as Conference dates, theme, costing and principal speakers. A report including these items must be made to Executive in the year preceding the Conference. When deciding on dates for Conference, consideration should be given to FIPLV and AFMLTA events, to avoid clashes.
  • The Conference committee should make time and provide a venue for:
    1.  the Annual General Meeting2.  NZALT award ceremonies, where appropriate.
  • Time could be offered to Specific Language Associations to hold their own Annual General Meetings.
  • An advance may be made by the Executive to send the Conference Convenor or another member of the conference committee to the SAFMLTA Conference in Australia in the year preceding the upcoming Conference. This advance is to be an expense borne by the upcoming conference budget.

V    ELECTIONS

Office-bearers are to be elected in accordance with procedures laid down in the Constitution, section VIID.

The Secretary is to call for nominations from financial members of NZALT in time for names to be submitted by the members six weeks before the Annual General Meeting.

VI  DUTIES AND POWERS OF THE NATIONAL EXECUTIVE

  • Unless otherwise specified the National Executive shall have the duty and power to carry out the policies of the Association and to administer the funds of the Association between Annual General Meetings. They are required to ensure that decisions taken at the Annual General Meeting are implemented.
  • The National Executive shall call Special General Meetings of the Association within 30 days after receipt in writing of a requisition signed by at least ten financial members of the Association. The reason for the meeting and/or the motion(s) to be considered at the meeting and an explanation shall be conveyed to the members in the notice of meeting.
  • The National Executive shall meet three times a year, including a meeting at Annual Conference.
  • The National Executive shall prepare an agenda for the Annual General Meeting.
  • The quorum for meetings of the National Executive shall be five or more members.
  • The National Executive shall, at the Executive meeting during the Biennial Conference, decide upon the venue for the Conference to be held in four years' time.
  • The President, Vice-President, Secretary and Treasurer are the Principal Officers of the Association. The President and Vice-President shall constitute the Public Relations Group and the President, Vice- President, Secretary and Treasurer shall constitute the Policy and Planning Group. The Policy and Planning Group is empowered to make policy statements in the name of the NZALT, and, in particular, to respond publicly to issues involving languages, language learning and language teaching on behalf of its members (See IIIF above as regards statements by members).
  • If a submission needs to be drawn up, the Executive, or the Public Relations Group, will appoint a convenor to do this, and will approve the submission before it is sent. Copies will be sent to the Regional Officers, and the text will be published in The New Zealand Language Teacher or in Polyglot.
  • When the President or any Executive member is asked to make a professional comment on another NZALT member that member shall:
  • Check with the person making the request if permission has been obtained from the individual for the Executive member to act in the capacity of a referee. If not, that permission needs to be obtained before proceeding ;
  • Inform the individual that the Executive member has been asked to make a comment (check reply for confirmed reading) ;
  • Inform the Executive that s/he has been asked to make a comment and if appropriate, ask for information from the Executive members, giving a deadline for receiving feedback ;
  • Confer with at least one other member of the Public Relations Group of Executive (i.e. President, vice-President or Secretary) re the information to be shared.
  • From time to time NZALT is asked by some official sector (e.g.MOE) to provide names of language teachers who would be willing to be part of an advisory group, selection panel etc. When NZALT is asked for representation from an official sector:
  • This request shall first be offered to NZALT Executive members in recognition of the substantial commitment they make to NZALT. Such opportunities are valuable PD and the experience and insights gained can be shared at the following Executive meeting. These requests usually include being paid a professional fee with travel and accommodation costs being reimbursed ;
  • In a situation where no Executive member wishes or can participate, then the request can be passed onto the next appropriate channel either to other NZALT members via the regional Officers or to the current Executive of a specific SLA if a particular language sector is being targeted.
  • Research is an important function of NZALT (see Section IIID of the Constitution). Executive will ensure that where research is deemed to be important to the aims and functions of NZALT, it will be either carried out by Executive itself, or a member will be asked to do it, or it will be commissioned by Executive if funds allow.
  • Contracts are let from time to time, and may be important to the aims and functions of NZALT.

VII   ROLE DEFINITIONS

  • The President is the chairperson and chief officer of the NZALT, with the tasks of:
    • Presiding at meetings of Executive;
    • Presiding at the Annual General Meeting;
    • Representing and speaking for NZALT;
    • Promoting the interests of NZALT, and language learning and teaching in New Zealand, in accordance with the aims and functions of NZALT;
    • Writing a report for each Polyglot, the New Zealand Language Teacher and presenting an Annual Report to the Annual General Meeting;
    • Liaising with other national and international language bodies.
    • Speaking for NZALT as a member of the Public Relations Group.
    • Being able to act in the Treasurer's stead should the Treasurer not be available as one of the two signatories for the facilitation of payments
The President has a casting vote at all General, Special, Executive meetings.
  • The Vice-President's tasks are:
    • To support the President;
    • To deputise for the President when required to do so;
    • To promote the interests of NZALT;
    • To speak for NZALT as a member of the Public Relations Group.
  • The Secretary, under the direction of the Executive, shall:
    a.   Conduct the correspondence of NZALT;
    b.   Keep records as necessary (apart from those kept by the Treasurer);
    c.   Administer the day-to-day business of NZALT;
    d.   When resident in Wellington, clear the Post Box twice weekly, otherwise depute someone to do so;
    e.   Send mail on to the appropriate persons;
    f.   Maintain a correspondence register and keep copies of all correspondence;
    g.   Inform all Executive members and other office holders as required of decisions, actions and correspondence undertaken by Executive;
  • Prepare for Executive meetings by:
    a.   Inviting Executive members to submit agenda items;
    b.   Preparing an agenda;
    c.   Reminding Executive members and other office holders of papers and reports to be prepared;
    d.   Preparing a list of inward and outward correspondence;
    e.   Sending agenda and reports to Executive members;
    f.   Attending all Executive meetings and taking the minutes, or arranging a substitute minutes-taker.
  • Follow up Executive meetings by:
    a.   Providing the minutes as soon as possible after the meeting;
    b.   Undertaking any correspondence or other action from the meeting that s/he is specifically requested to;
    c.   Ensuring that all information from the meeting is passed on to Executive members who were not present;
  • Prepare for the Annual General Meeting by:
    a.   Notifying all NZALT members of the AGM, and calling for remits and constitutional amendments to be sent at least six weeks before the AGM;
    b.   Collating all remits and amendments, and preparing an agenda;
    c.   Sending agenda, remits and amendments to Regional Officers at least one calendar month before the AGM;
    d.   Attending the AGM and taking the minutes, or arranging a substitute.
  • Follow up the AGM by:
    a.   Publishing the minutes in the first Newsletter (Polyglot) after the AGM;
    b.   Undertaking any correspondence or other action arising from the AGM and from any other discussions that s/he is requested to do.
  • Speak for the NZALT as a member of the Public Relations Group.
  • Attend professional and social events as requested by the President.
  • Assist the President as required.
  • The Treasurer, under the direction of the Executive, shall:
    • Receive all moneys payable to the Association, issue receipts, where required, for them, and deposit the amounts received in the Association's bank account;
    • Send any accounts required or requested;
    • Pay the Association's accounts, on the authority of the Executive;
    • Keep the Association's books and prepare financial statements for the Executive when required;
    • Invest surplus moneys, on the authority of the Executive;
    • Prepare the annual statement of accounts and balance sheet;
    • Receive subscriptions, and keep a record of all members as required by the Incorporated Societies Act;
    • Send all new members formal advice of their membership, the name and address of their Regional Officer, and any documents that Executive may consider appropriate and inform them that the Constitution and Working Rules are available on the NZALT website;
    • Provide, as required:
      a)  address labels to members of the Executive or other office holders and
      b)  membership lists in May and October;
    • Reimburse Executive members for expenses for travel and part of their accommodation on Executive business, to Executive meetings and Conference (See Section III);
    • Reimburse the President, Vice-President, Treasurer and Secretary for administration expenses (post, telephone, stationery, etc.)
    • Provide Branch Associations with $5 per member as per paid membership in the previous financial year;
    • The Treasurer may in negotiation with the PPP, delegate any of these responsibilities to another party.
  • The role of the Regional Officer is described in Section III.
  • The Journal Editor's responsibilities are :
    • To oversee the editing, producing and dispatching of the NZ Language Teacher, the official journal of NZALT, in accordance with the policies laid down by Executive in terms of format, number of issues and nature of content. The New Zealand Language Teacher is to be published once a year, as early as possible in Term Four of the school year;
    • To establish a list of readers. Other people may be invited to be readers if further expertise is required;
    • To formulate, with Executive, editorial policy, and to implement such policy;
    • To report to the Executive when requested to do so, if possible presenting a report in person;
    • To invite, commission and receive contributions to The New Zealand Language Teacher;
    • To select articles for publication, in consultation as appropriate with the list of readers;
    • To plan the budget, in consultation with the Treasurer of NZALT;
    • To exchange copies of Journals with sister Associations, such as AFMLTA, FIPLV, etc. and to make back copies available when requested, if possible;
    • To maintain an archive of all publications of The New Zealand Language Teacher;
    • To send three copies of The New Zealand Language Teacher each year to the Government Depository Library;
    • To liaise with the producers of the Newsletter (Polyglot), to avoid duplication of material and to decide where some articles will be published.
  • The Production Manager's responsibilities are:
    • To carry out all aspects of production and distribution of the Journal, in consultation with the Editor, the Treasurer of NZALT and other members of the Editorial Board
  • The content of the New Zealand Language Teacher:
    • The New Zealand Language Teacher should contain material relating both to the activities of NZALT and to the wide and varied academic interests of its members at all levels of the teaching profession. It should also contain relevant advertising to help offset costs.
  • The Newsletter (Polyglot) shall consist of three sections:
    a.   General and topical political issues and items of professional interest;
    b.   A President's letter;
    c.   Items of interest to the classroom teacher and NZALT members - whenever possible, this section should comprise the main bulk of the publication.- The size and the format of the Newsletter (Polyglot) shall be agreed upon by discussion with the Executive.
    - The budget for the Newsletter (Polyglot) shall be agreed upon by discussion with the Treasurer.
    - Relevant advertising should be included, to help costs.
    - Material is to be gathered from all relevant sources.
  • The Webmaster's responsibilities are:
    To carry out all aspects of the NZALT website in consultation with the Executive. This includes:

    • online subscriptions
    • executive minutes
    • conference announcements.
  • The Membership Secretary’s responsibilities are:
    • enter new membership information into database and initiate contact with new members
    • maintain database information
    • respond to membership queries
    • issue invoices and follow up on payments
    • provide address labels to members of the Executive or other office holders, as required, and
    • provide membership lists to Exec as required.
  • Liaison Officer may be appointed by the Executive for a specific task. This person may be a member of the Executive or a non-Executive member. The Executive will provide a job description and a completion schedule.
  • Sub-Committees may be established at any time by the Executive to accomplish a particular task within the aims and functions of NZALT, and may consist of at least one Executive member and any number of other members.
  • Research is an important function of NZALT (see Section IIID of the Constitution). Executive will ensure that where research is deemed to be important to the aims and functions of NZALT, it will be either carried out by Executive itself, or a member will be asked to do it, or it will be commissioned by Executive if funds allow.
  • Contracts are let from time to time, and may be important to the aims and functions of NZALT. In approving such contracts Executive will ensure that the Contract Manager is not in full-time employment and the employment situation of the Manager will be kept under review by Executive.
  • Projects initiated by NZALT members and or Executive must be deemed important to the aims and function of NZALT and have a budget and realistic timeline approved by the Executive.

INTRODUCTION TO ORIGINAL STRATEGIC PLAN

‘Every student in New Zealand, whether in the primary, secondary or tertiary education sector, should have the opportunity to learn an additional language taught by a skilled practitioner. This practitioner will be an active member of the New Zealand Association of Language Teachers (NZALT) – the innovative, vibrant professional organisation that is the voice for language learning and teaching in New Zealand.

Ka nui te mihi ki a koutou mo?u koutou mahi i nga? reo".
I am pleased to introduce the 2008 – 2012 Strategic Plan for NZALT. The purpose of the Strategic Plan is two-fold.

Firstly, it will help the NZALT National Executive determine the effectiveness of the leadership and support that it currently provides to teachers of languages across the primary, secondary and tertiary education sectors. This is essential to enable us to improve our leadership and the products and services that we offer.

Secondly, we have created an inspirational Vision and identified clear Goals and Objectives to be achieved over the next five years. These Goals and Objectives are focused on taking advantage of the many opportunities that exist for NZALT; not only with the implementation of the new learning area of Learning Languages in the New Zealand Curriculum, but also throughout the years that follow, as we strive to establish NZALT as the first point of reference for all teachers of languages.

The defining commitments (pages 4-5) are based on the principles of ‘research into practice’ and ‘evidence into policy. They underpin the Goals and Objectives that are specified within this Strategic Plan.

As current President, I am committed to leading the New Zealand Association of Language Teachers through this exciting period of development, to work with the Executive to create realistic Actions from these Goals and Objectives and to achieve these within the agreed timeframes.

This 2008 – 2012 Strategic Plan has the full support of the current National Executive of NZALT and has been developed collaboratively with the assistance of an experienced outside facilitator, Ms Susan Miller -Thevenard of Develop Assist Services.

Ade?le Scott
President, New Zealand Association of Language Teachers

INTRODUCTION TO REVISED STRATEGIC PLAN

The original strategic plan officially came to an end at the end of 2012. Your Executive made the decision to undertake a review of the plan, in the course of 2013, with a view to either re- launching or revising the plan in time for our 40th anniversary year.

Part of our review involved canvassing the members, via an electronic survey in 2013, on their views about the plan and its perceived effectiveness. As a consequence of feedback and discussion at the July 2014 Executive meeting, the NZALT National Executive has decided to retain the essentials of the plan, but in a format that would make the plan more workable and manageable.

As current President, I borrow and adapt the words of Ade?le, which are just as true of me as they were of her during her time of office: Having now just celebrated, at conference, the past 40 years of NZALT, I am committed to leading the New Zealand Association of Language Teachers as we begin our work for the next 40 years, and to that end to work with the Executive to facilitate realistic Actions from these Goals and Objectives and to achieve these within the agreed timeframes.

This 2014 – 2018 Strategic Plan has the full support of the current National Executive of NZALT.

Martin East
President,
New Zealand Association of Language Teachers
August 2014

NZALT Strategic Plan 2014 – 2018 CONFIDENTIAL to MEMBERS of NZALT

DEFINING COMMITMENTS

Educational Excellence

All NZALT products and services are based on a foundation of the principles research into practice and evidence into policy. NZALT is proud to be committed to:

  • Developing, implementing and promoting best pedagogical practice within languages
    education.
  • Integration of educational excellence within all products and services developed.
  • Celebrating excellence in teaching practice and student achievement.

Innovation

The governance, management, operations and culture of the organisation consistently enables innovation. Throughout all decision–making processes and the research and development of products and services, NZALT strives to be innovative.

Service Focus

A professional service orientation, supported with a culture of integrity, underpins the research, development and delivery of all NZALT products and services and the consultation and collaboration activities.

Communication

NZALT is proactively and easily communicative – regularly informing members and the wider language teaching community about the specific benefits of NZALT, including:

  • Resources
  • Advisory Services
  • Networking opportunities
  • Conferences and Seminars
  • Professional development opportunities
  • Information about new pedagogical and assessment developments in languages education
  • Information about strategic challenges in languages education.

Consultation

Consultation with all members of NZALT, plus languages education experts and the wider education community, will generate constructive feedback about NZALT resources, professional development opportunities and services - to achieve enhanced relevance, quality, character and reliability.

Collaboration

The effectiveness of NZALT work within regions and nationally is enhanced through pro- active collaboration between NZALT regional teams.
NZALT will also collaborate with partners of like mind, so that languages education impacts positively on other groups and on New Zealand society.

Networks

Pro-active and strongly supportive networks enable the achievement of NZALT strategic goals and objectives. These networks also provide an effective conduit which enables NZALT to stay connected with the grass roots of languages education at primary, secondary and tertiary levels.

Expertise

NZALT sustains a reputation as an organisation of inspiring experts in languages education, who lead the development of languages education at all levels in New Zealand – who generously provide the best support and resources for second language teachers to become experts – who make languages an essential experience for school students in New Zealand.

Advocacy

NZALT advocates on behalf of all language teachers in New Zealand, and NZALT Regional Committees, to ensure the growth and health of languages education in New Zealand, through a commitment to:

  • staying abreast of developments which have the potential to impact on NZALT and
    languages education
  • contributing to the development of relevant policy and procedures by organisations such as
  • tertiary institutions, the Ministry of Education and the New Zealand Qualifications Authority
  • contributing to the development and implementation of curriculum and resources relevant
  • to languages education in New Zealand.

Efficiency and Continuous Improvement

NZALT is committed to investing in the time and resources required to become increasingly efficient and sustain continuous improvement of the organisation, so that:

  • the product and service research, development and delivery operations are continuously improving.
  • the work-load of Volunteers is rational and rewarding and it is a joy for people to be involved with and contribute to NZALT.

Technology

NZALT strives to adopt and use innovative information and communication technology to meet the needs of language teachers and the organisation more effectively and efficiently.

STRATEGIC VISION

NZALT thrives as an inspirational professional organisation, which embraces and pro-actively promotes languages and languages education, to benefit New Zealanders.

Positioned at the cutting edge of languages education, NZALT is widely recognised with consistent credibility, for actions which:

  • Realise educational excellence and innovation in languages education.
  • Inspire and strengthen the work of all language teachers in New
  • Zealand.
  • Provide unique practical, reliable, quality and high value products and services of superior quality.
  • Make languages an essential experience for school students in New Zealand.
  • NZALT is a fun and rewarding organisation to be involved with.

STRATEGIC GOALS

Goal One: Organisational Structure

The organisational constitution, structure, capability and capacity of NZALT will enable the organisation to achieve the Strategic Vision, Goals and Objectives in the 2014 – 2018 Strategic Plan.

Goal Two: Organisational Administration

Policy, Procedures and Systems will be developed, so that NZALT is governed, managed and operated to a consistently high professional standard with a high quality service orientation.

Goal Three: Financial Sustainability

NZALT will become a financially sustainable entity to enable the ongoing development and provision of relevant innovative, leading edge products and services – which support, encourage, engage, enhance and inspire the teaching and learning of languages.

Goal Four: Succession

NZALT National Executive will ensure that the organisation retains its capability and capacity, institutional knowledge and strategic relationships and maintains its focus on achieving the organisation’s Strategic Vision, Goals and Objectives. To this end, the National Executive will be mindful of its own succession plan.

In addition to this, NZALT will also endeavour to influence succession of language teachers and the on-going commitment to languages education in New Zealand.

Goal Five: Strategic Positioning

NZALT will operate strategically and competitively within the languages education sector, the education sector and the wider languages environment to achieve a position of authority, influence and strength, so that:

  • NZALT products and services are unique and widely recognised for the highest levels of expertise, innovation and quality.
  • The name NZALT is synonymous with second language learning in schools, with key stakeholders and interest groups.
  • The NZALT profile is increased as the authority for second language teaching and learning.
  • Membership numbers are maintained or increased and membership involvement increases.
  • Membership satisfaction levels are maintained or increased.
  • NZALT is proactive in the development of partnership opportunities.

Goal Six: Research as a foundation

Academic research will be the foundation of the development and implementation of all products and services, advocacy endeavours and advisory activities, to achieve:

  • Innovation and cutting edge developments.
  • Impact and credibility with advisory services.
  • Sustainable impact with advocacy to achieve specific results.

Goal Seven: Communication

NZALT will increase the quality and efficiency of communication with members, key stakeholders and a wider audience nationally and internationally.

Goal Eight: Partnerships

NZALT will engage in development partnerships, applying a “hands up Vs hands out” principle, which will increase the capacity and capability of NZALT to achieve the Vision, Goals and Objectives of the 2014 – 2018 Strategic Plan.

STRATEGIC OBJECTIVES AND ACTIONS

The above goals could be achieved in some of the following ways:

Goal One: Organisational Structure

1.1 Evaluate portfolios to reflect the key areas of work to be undertaken by the National Executive to achieve the NZALT 2014 – 2018 Strategic Plan
1.2 Completeacapabilityandcapacityreviewtoascertaintheneedsofeachportfolio, to achieve the Vision, Goals, Objectives and Actions of the NZALT 2014 – 2018 Strategic Plan.
1.3 Make the necessary secondments to the National Executive, to ensure that the necessary capabilities and capacity are in place to implement the NZALT 2014 – 2018 Strategic Plan.
1.4 ProvideprofessionaldevelopmentforNationalExecutivememberstoenhancetheir capability to implement the NZALT 2014 – 2018 Strategic Plan.

Goal Two: Organisational Administration

Policy, Procedures and Systems will be developed, so that NZALT is governed, managed and operated to a consistently high professional standard with a high quality service orientation.

Objectives

2.1 CompletePoliciesandProceduresforNZALTfunctions,usingthosefromsimilar well reputed and effective service organisations to assist.
2.2 Complete templates for product and service research and development processes, to achieve consistent innovation and quality of products and services.

Goal Three: Financial Sustainability

NZALT will be a financially sustainable entity, to enable the ongoing development and provision of relevant innovative, leading edge products and services; to support, encourage, engage, enhance and inspire the teaching and learning of languages.

Objectives

3.1 Develop a decision tree and viability specifications, which will be used within the planning and implementation processes for each existing and new product and service.

  • The viability specifications are based on:
  • The loss making specification.
  • The break even specification.

3.2 Generate income from alternative sources, to enable NZALT to achieve the Vision, Goals, Objectives and Actions of the NZALT 2008 – 2012 Strategic Plan and to enable ongoing development into the future as a sustainable organisation.

These alternative sources include:

  • Sponsorships for research / product and service development / professional
  • development services.
  • Partnerships which generate project funding for research / product and service development.
  • Commercial ventures, undertaken within the education sector and wider commercial communities, which generate a profit.
  • Provide sponsorships / subsidies, for members / non-members / students to attend conferences and professional development opportunities, in New Zealand and internationally.

Goal Four: Succession

NZALT National Executive will ensure that NZALT retains its capability, capacity, institutional knowledge and strategic relationships and that it maintains its focus on achieving the Strategic Vision, Goals and Objectives.

NZALT will also collaboratively influence the succession of languages teachers and the on-going commitment to languages education in New Zealand.

Objectives

Develop a National Executive Succession Plan, including:

  • Induction Programme for new Executive members.
  • Guidelines for retention and transfer of institutional knowledge.
  • Guidelines for development and maintenance of strategic relationships.

4.2 Collaborate with key stakeholders who are willing and able to commit to develop and implement a Languages Education Succession Plan.

4.3 Develop a Languages Education Succession Plan focussed on:

  • Improved pre-service languages education – specialisation and non- specialisation.
  • Engaging and retain male educators specialising in languages education.
  • Engaging younger teachers specialising in languages education.
  • Transfer of knowledge from older, experienced, successful languages educators to younger languages educators.

Goal Five: Strategic Positioning

NZALT will operate strategically and competitively within the languages education sector, the education sector and the wider languages environment to achieve a position of authority, influence and strength, so that:

  • NZALT products and services are widely recognised for the highest levels of expertise, innovation and quality.
  • The name NZALT is synonymous with second languages learning in schools, with key stakeholders and interest groups.

Objectives

5.1 Complete market research to understand the trends with the wants and needs for products and services of NZALT members; primary, secondary and tertiary second language
teachers nationally; primary, secondary and tertiary second language students and other key stakeholders.

5.2 Complete market research to understand the products and services of competitors

5.3 Identify target markets for NZALT products and services and develop a broad, expandable information and communication database for each target market, including: Year seven and eight teachers.

5.4 Developexistingandnewproductsandserviceswithbenefitswhichmeettheneeds of the specific target markets, and are differentiated by being:

  • Easily useful.
  • Innovative, inspirational and fun.
  • Containing expert material which is clearly linked to the learning outcomes in the new curriculum.
  • Clearly explained link to achieving specific NEGs and NAGs.

5.5 Develop a promotion strategy for each of the products and services which will achieve increased response from the broader target markets and increase the use/ purchase of NZALT products and services.

5.6 Develop a pricing strategy for each of the products and services, using best business practice and the viability specifications, with a focus on viability and competitiveness.

5.7 Develop and implement a sponsorship / partnership strategy to secure funding for specific products and services.

Goal Six: Academic Research

Academic research will be the foundation of the development and implementation of all products and services, advocacy endeavours and advisory activities, to achieve:

  • Innovation and cutting edge developments.
  • Impactandcredibilitywithadvisoryservices.
  • Sustainable advocacy impact which achieves specific results.

Objectives

6.1 Develop a long-term Research Plan and Budget which is focused on:

  • Languages teaching and learning for Years 7 & 8.
  • The impact of second languages learning in New Zealand.
  • Best practice pedagogy for languages teaching and learning.
  • Assessment Exemplars for Languages teaching and learning.

6.2 Facilitate academic research in partnership with key stakeholders.

Goal Seven: Communication

NZALT will increase the quality, efficiency and regularity of communication with members, key stakeholders and a wider audience nationally and internationally.

Objectives

7.1 Develop and regularly use effective channels of two - way conversation will enhance the communication between NZALT National Executive and key NZALT Regional committees and NZALT members; for the purposes of consultation, information sharing and collaborative projects.

7.2 Pro-actively promote the roles, benefits, achievements and products and services by communicating with primary, secondary and tertiary second language teachers; principals and senior management; primary, secondary and tertiary trainees and students.

7.3 Raise awareness of the roles, benefits and achievements of NZALT within a wider audience, including potential strategic partners.

7.4 Increase efficiency and impact of communication using modern information and communication technology.

Goal Eight: Partnerships

NZALT will engage in development partnerships, applying a “hands up Vs hands out” principle, which will increase the capacity and capability to achieve the Vision, Goals and Objectives of the 2008 – 2012 Strategic Plan.

Objectives

8.1 Proactively develop a partnership with the Ministry of Education, to lead and support the development and implementation of the new Learning Languages Area of the New Zealand Curriculum.

8.2 Develop and strengthen action – based relationships with the following existing and potential partners:

  • Government agencies – MOE / NZQA.
  • ProfessionalOrganisations–SLAs/STA/SSSs.
  • IndustryOrganisations–NZEI/PPTA.
  • Pre-service providers / Polytechnics / Universities.

8.3 Develop partnerships with organisations, outside the education sector, who have a stake holding in the area of languages and an interest in development within the area.

 

 

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